Module VAT Manager
A zero rate for EU transactions, set automatically
The module verifies trading partners' EU VAT numbers in the VIES database and applies the 0% rate to intra-Community transactions when the buyer has a valid number and comes from a different EU country than the seller. The decision is made when the order is placed, based on verified data.
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Module benefits
Automatic zero rate
The conditions are checked in the cart, without a manual decision by customer service and without corrections after the fact.
Fewer exceptions to handle
The correct rate is applied automatically, so nobody corrects orders one by one.
Verification in the register
The EU VAT number is checked in the VIES database, not taken on trust.
Regulatory compliance
Settlements are based on verified data, which limits formal risk.
Consistency with the other modules
Verification goes through the Company Info API, shared by the whole set of B2B solutions.
VAT rules in EU trade are easy to get wrong
The rate depends on the validity of the number, the buyer's country and the seller's country at the same time.
Each of these conditions has to be checked separately, and a mistake usually comes out at the settlement stage, when fixing it requires an invoice correction and explaining yourself to accounting.
Automation moves this decision to the moment the order is placed. The number is checked in the register, the countries compared and the rate set before the customer clicks the order button.
Practical applications
A trading partner with a valid EU VAT number gets the zero rate without contacting customer service.
The number is already checked when the account is created, so the problem doesn't arise at the first order.
A correctly applied rate means fewer invoice corrections in the monthly settlement.
Technical specification
Conditions for applying the rate
- A valid EU VAT numberThe buyer's number confirmed in the VIES database.
- Buyer's countryAn EU country other than the seller's country.
- Base moduleVerification goes through the Waynet Company Info API.
When the rate will not be applied
- The EU VAT number fails verification in the register.
- The buyer comes from the same country as the seller.
- The order is placed by a retail customer without an EU VAT number.
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